Manager Assistant

Location: Gent, Belgium

Job category: Full-time

We are looking for a proactive and highly organised Manager Assistant to support our management team in both administrative and operational matters. You will play a key role in ensuring smooth daily operations, coordinating chedules and acting as a reliable point of contact for internal and external stakeholders.

Job content:

  • Provide comprehensive assistance to the General Manager: manage calendar, schedule and coordinate meetings, appointments and business travels.
  • Coordinate and facilitate collaboration between different internal departments (e.g. Production, Logistics, Supply Chain, Operations, Regulatory).
  • Liaise and communicate with external stakeholders, such as partner companies, suppliers, and local/regional authorities or government entities.
  • Assist in logistical and operational tasks- including shipment coordination, customs (import/export) suport, supply chain follow-up as required.
  • Prepare correspondence, reports, presentations, and other documentation (in English, Chinese, and potentially other languages).
  • Act as a reliable 'right-hand person' to the GM: Prioritize tasks, anticipate needs, ensure smooth daily operation and follow-through of projects.

Desired Profile:

  • Bachelor's degree in Chemistry, Biology, Biotechnology, or a related field.
  • Fluent in Mandarin Chinese and English (both required)

Knowledge, skills and abilities:

  • Strong organizational, communication and interpersonal skills.
  • Able to coordinate across teams and external partners.
  • Proactive, solution-oriented, with strong planning and multi-tasking abilities.
  • Willingness to handle logistics-related tasks, possibly including coordination with international shipping, customs, and cross-border transport.
  • High level of discretion and professionalism; ability to handle confidentail matters with integrity.
  • Familiarity with company/office software (e.g. Microsoft Office, Outlook, project management tools).
  • Cross-cultural awareness and capability to work in a multilingual international environment.
  • Team player who can work independently: plan, organize and prioritize work.
  • Eager to work under a quality system (ISO 9001:2015).
  • Attention to detail and traceability in practical work and reporting.

We offer:

  • Competitive salary and attractive benefits package (detailed based on experience)
  • Work permit/visa sponsorship for non-EU candidate
  • Laptop
  • Meal vouchers
  • Public transport reimbursement
  • Group insurance
  • DKV hospital insurance
  • Opportunity to work closely with senior management and be involved in high-level company operations.
  • Exposure to cross-border operations/communication with European partners and local authorities.
  • A dynamic, international work environment with room for growth and career development.

Who we are

TOKU-E EU NV is an ISO 9001:2015 certified chemical manufacturer that specialises in highly pure antibiotic and derived compounds for life science research and diagnostic uses in cancer research, stem cell research, cell culture, microbiology, and antibiotic susceptibility testing. We are also the major supplier of antibiotics and chemicals to microbiologists, molecular biologists, and plant biologists all over the world.  

Location

Poortakkerstraat 21 Bus 0001, 9051 Sint-Denijs-Westrem, Gent, Belgium.

How to apply:

Please send your resume and motivation letter to Louise Lannau:  hr.eu@toku-e.com

TOKU-E EU NV is an equal opportunity employer.  We celebrate diversity and are committed to creating an inclusive environment for all employees.


About Us